Shortly after my last newsletter went out about always using a check list for packing (for traveling), I had several requests for my list.
“Do you have a sample I could download and use as a template or starting point?” As a matter of fact, I do. In a minute.
I was also asked what to include in the list. Here’s the methodology I use. This may sound a bit geeky, but once you’ve created and implemented your unique travel packing list that works for you, you will find that your limited mental RAM is freed up to better enjoy the trip.
Once you’ve created it or modified the file I’m about to give you, packing for each subsequent trip is much easier.
I don’t use a ‘template’ per se. I save each packing list as a separate Microsoft Word file/document. I name each file beginning with the date as follows: YY-MMDD and then something relative to the trip. Example:
10-0409 McDonalds XL Phili.doc
By naming my travel packing lists this way, I can easily open one of the previous trip’s lists that is similar to the trip I’m currently planning and do a ‘Save As…’ to a different name. Just be sure to do the ‘Save As…’ immediately upon opening the file so you don’t accidentally save over (erase) the original.
This causes the files to always sort by date even when viewing by document Name.
I have multiple types of trips. For example, a local (drive) gig in the afternoon, a one-day training where I fly to another state the day before, a two-day seminar, a 3 day convention, etc.
Then when I have an upcoming gig, I open the last one that is similar to what I need and ‘Save As…’ to a new name and make minor changes. This insures I have the most current packing information for that type of trip. I prefer this method to using MS Word ‘templates,’ although templates will work just fine if you prefer.
Travel Packing List Suggestions:
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Group your list by bag, computer case, roll-on, purse, wear/carry, etc.
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Within each group, you might have sub-groups, like an outside pocket on your roll-on bag or computer bag.
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Have emergency phone numbers of your ‘significant other’ and/or closest relative(s), car rental company, and car insurance company.
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Software serial numbers (if you rely on software to do a job at your destination)
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Airline confirmation number (nice to have as a printed backup with you in case your smart phone unexpectedly dies)
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Destination hotel, address and phone number
- Client name and contact information (if applicable)
This all goes on one piece of paper that I keep on my person. If my electronic device(s) ever fail, this is my backup.
Getting organized initially takes some conscious effort to create systems. However, once they’re created, your life will be less stressed and far more productive.
Download my travel packing list to use as a starting point. It’s free and editable in MS Word or MS Works.